Automatically detect fraud and enforce travel policy compliance
Blue dot’s Inspect continuously analyses employee expense reports and receipt images to identify suspicious spend, errors, and potential fraud — automatically and at scale.
Transforming Your Expense Monitoring
Inspect, based on our Taxable Employee Benefits (TEB) product, is an innovative solution designed to transform how enterprises inspect and monitor their expenses. Utilising the power of AI, machine learning, and advanced flexible rule-based analytics, Inspect provides a streamlined, efficient, and robust approach to expense data verification.
Comprehensive Analysis and Reconciliation
It covers complete analysis reports and extraction from attached receipts across all supported languages. Inspect combines advanced reconciliation to verify that the receipts match the reported expenses in various ways. Single transaction checks utilising tens of data points and series-based cumulative checks mean that your analysis covers everything needed.
Enhance Policy and Process Improvement with Data Insights
Going beyond the data, however, Blue dot Inspect enables current and historical data analyses, corrects data entry errors, and investigates employee spending patterns to support improvements in policy, training, and processes.
BLUE DOT INSPECT
For years our VAT and Benefits technology has had to go beyond the quality levels of typical audit tools, to get to levels of data accuracy needed for tax compliance purposes. As the technology has matured we are now excited to bring to market our Inspect tool, that applies tax levels of quality checks to your data to help you manage compliance, test and improve controls and manage policy.
Transforming Your Expense Monitoring
Inspect, based on our Taxable Employee Benefits (TEB) product, is an innovative solution designed to transform how enterprises inspect and monitor their expenses. Utilising the power of AI, machine learning, and advanced flexible rule-based analytics, Inspect provides a streamlined, efficient, and robust approach to expense data verification.
Comprehensive Analysis and Reconciliation
It covers complete analysis reports and extraction from attached receipts across all supported languages. Inspect combines advanced reconciliation to verify that the receipts match the reported expenses in various ways. Single transaction checks utilising tens of data points and series-based cumulative checks mean that your analysis covers everything needed.
Enhance Policy and Process Improvement with Data Insights
Going beyond the data, however, Blue dot Inspect enables current and historical data analyses, corrects data entry errors, and investigates employee spending patterns to support improvements in policy, training, and processes.
Unlock the Full Potential of Your Expense Monitoring
AI-Powered
Analysis
Achieve precise and efficient multi-language receipt data extraction and analysis with advanced AI and machine learning algorithms, enhancing accuracy and saving time.
Customizable Rule-Based Checks
Tailor rule-based checks to match your organisation’s unique requirements, ensuring thorough compliance and maximising operational efficiency.
Expense Policy Optimisation
Ongoing monitoring and fine-tuning of your expense policy, improving processes, investing in training and then reviewing the effectiveness of that training.
Ensure Quality Control and Eliminate Errors
Monitor in-workflow processes to check for quality and correct data entry errors. This approach helps eliminate human mistakes and supports informed decision-making for improved processes.
Review Workbench and Portal
Easily review flagged expenses and gain insightful analysis of your spending through our intuitive portal workbench, empowering better financial decisions.
Seamless
Integration
Effortlessly integrate with your current expense system using existing connectors or our flexible data input capability, simplifying your processes.
How does it work?
Starting is easy, even if you don’t have much experience. Our service team will handle the initial setup and guide you until you’re independent. Inspect has built-in rules that fit your company’s policies, but you can easily change or add new rules.
You can regularly review flagged transactions to make informed decisions. Detailed reports can be integrated with other systems, ensuring compliance and highlighting areas for improvement. This process helps your organisation move forward.
Technical Capabilities with a Touch of Innovation
- Flexible Integration Seamlessly connect with multiple data sources for continuous access and smooth integration. Our system adapts effortlessly to your existing infrastructure.
- Advanced Receipt Processing Harness the power of OCR and AI for accurate data extraction and analysis from receipts and attachments. Transform your expense tracking into a precise science.
- Customisable Rules Engine Create and adjust an extensive array of rules to monitor expenses based on various attributes. Tailor the system to fit your unique needs effortlessly.
- Continuous Data Streaming Benefit from real-time expense monitoring and instant issue identification with a continuous data flow. Stay ahead with up-to-the-minute insights.
- Comprehensive Flagging System Effectively label and categorise findings for detailed review and swift action. Ensure nothing slips through the cracks with our thorough flagging mechanism.
- Data normalisation Allowing detailed analysis of spend patterns and trends across countries, languages and policies, eliminating the bias and inaccuracy of human data entry.
Pre-Built Template Checks to
Get You Started
- Ensure Receipt Matching Automatically detect expenses without matching receipts using AI-driven extraction and matching. Verify that the attached receipts correspond to the reported expenses.
- Control Category Limits Set specific limits for expense categories like meals, lodging, and transportation. Expenses exceeding these limits are flagged for review.
- Monitor Daily Allowance Compliance Enforce daily per diem allowances for travel-related expenses. Identify and tag expenses that exceed daily allowance thresholds for further investigation.
- Enforce Receipt Submission Set rules to require receipts for expenses over a certain amount. Flag expense reports lacking the necessary receipts as non-compliant.
- Adhere to Travel Policies Ensure compliance with travel policies, such as flight class restrictions and hotel choices, using keyword-based enforcement. Highlight expenses that do not comply with these policies.
- Restrict Specific Vendors Restrict or prohibit certain vendors based on company policies. Identify and tag transactions involving restricted vendors using flexible keyword searches.
- Limit Cash/Out-of-Pocket Expenses Set limits for out-of-pocket expenses to prevent employees from exceeding allowable amounts. Tag expenses that go beyond these limits.
- Work-From-Anywhere Compliance Monitoring Investigating and Reporting on Receipt Versus Reported Locations to Verify Compliance with Tax, Duty of Care, and Employment Policies. ESG analysis & reporting on employee spend, offering superior data extracted from receipt analysis. Delivering demonstrable controls to internal and external auditors.
Domains of Inspection
Travel Policy Compliance
Ensure adherence to travel policies by flagging non-compliant expenses related to flight classes, hotel bookings, and more.
Spend Optimisation
Identify and mitigate overspending through detailed analysis and custom rules for different expense categories.
Fraud Detection
Detect potential fraud by flagging suspicious expenses and discrepancies between reported amounts and receipts.
ESG Compliance
Monitor expenses for compliance with ESG (Environmental, Social, Governance) standards, ensuring responsible and sustainable spending practices.
Sunshine Act Compliance
Ensure compliance with the Sunshine Act by monitoring and reporting on expenses related to healthcare and government officials.
